EPEC 2023

27-28 September 2023, Stockholm Sweden      


Registration is CLOSED. Last day to register attendance was 22 September.


Registration fees

Standard rate, after 22 June 2023:

  • Students/PhD students: 3000 SEK (excl. VAT)
  • Regular delegate fee: 3500 SEK (excl. VAT)

The registration fee includes access to the conference, and lunch and coffee according to the conference program. The mingle at Haga Bottega on 27 September 2023 is not included in the fee. The mingle is fully booked.

According to Swedish and EU legislation, 25% Swedish VAT will be added to all registration fees.
This according to EU legislation and regulation for conferences and events (C-647/17, EU:C:2019:195, of 13 March 2019 and Article 53 of Council Directive 2006/112/EC of 28 November 2016) VAT is paid in the country where services are rendered, e.g. the country in which the conference takes place.

Exception: No VAT will be added to Swedish participants from governmental public sector organizations (e.g., universities, governmental agencies). In this case, you must choose Invoice (Swedish billing address only) as the payment mode and provide the VAT number of your employer.

Swedish participants
Swedish participants can choose to pay either by credit card or by invoice.
Invoice to Swedish organizations will be sent as an electronic invoice (e-faktura) if possible.

Participants from outside Sweden
All payments must be made in SEK (Swedish krona).
Payment should be made by credit card or by bank transfer (invoice).

When choosing ‘International bank transfer’ in the registration form, you will receive an invoice including bank transfer information (bank account number, IBAN, etc). The invoice is created manually, and will be sent as a pdf attachment by e-mail, usually a few days after registration. The participant/payee is responsible for any bank charges/fees associated with the payment.

Information about payment with credit card
We accept the following credit cards: VISA and Mastercard. For your safety, our payment system is connected to the 3D Secure system for ensuring the security of payments made through the internet. Your card needs to be connected to Verified by Visa or Mastercard SecureCode.

Cancellation of Registration
Notification of cancellation must be made in writing and sent to the conference secretariat at epec2023@akademikonferens.se.
Cancellation of registration will be accepted until 1 August 2023, up to which date the total amount will be refunded except for a cancellation fee of 750 kr. We regret that no refunds or reductions of fees will be accepted for cancellations made after 1 August 2023, nor for no-shows for any reasons.

Change of Name
Should you be unable to attend, you will be given the opportunity to send a colleague in your place. Please contact the conference secretariat as soon as possible at epec2023@akademikonferens.se.

Academic Conferences, in-house Professional Congress Organizer of Karolinska Institutet, is the administration office of EPEC 2023. We administer conferences and other events. In order to do this, we must collect and process personal data. The purpose of our privacy policy is to explain the data we collect and how we use it, as well as your rights as a data subject.


Academic Conferences
Box 7059
750 07 Uppsala, Sweden
Phone: + 46 (0) 18 67 10 03
E-mail: epec2023@akademikonferens.se


Important dates

1 March 2023: Abstract submission opens

10 March 2023: Opening of registration

20 May 2023: Deadline for abstract submission

Beginning of June 2023: Notification of abstract acceptance

22 June 2023: Early bird deadline for registration

22 September 2023: Registration deadline

27 - 28 September 2023: EPEC 2023 Conference

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